1. Purpose
The purpose of this Policy is to explain the standards and fundamental principles observed by VANSAN MAKİNA SANAYİ VE TİCARET ANONİM ŞİRKETİ in its relationships with suppliers. Through this Policy, Vansan aims to establish and develop relationships with suppliers that act responsibly throughout the procurement process and operate in accordance with its quality and business objectives.
2. Scope
At Vansan, we expect our entire company to act in compliance with our Supply Chain Management Policy. This Policy covers our fundamental principles regarding supply chain management.
Our Supply Chain Management Policy applies to:
- Vansan employees;
- External service providers, including consultants, lawyers, external auditors, and other individuals and organizations acting on behalf of Vansan.
This Policy has been approved by Senior Management and constitutes an integral part of the Occupational Health and Safety Policy and the Information Security Policy.
Accordingly, it is essential that our suppliers comply with applicable legal regulations, the policies and rules referred to herein, and the requirements of all other documents relating to business ethics.
3. Responsibilities and Authority
Senior Management
Senior Management is responsible for approving the Supply Chain Management Policy. It serves as the authorized approval body responsible for ensuring that the Policy is established, implemented, and updated when necessary.
Within the activities under its responsibility, Senior Management is responsible for:
- Ensuring that the necessary measures are taken to secure compliance with the Policy by employees involved in relevant activities and external service providers;
- Reviewing matters involving potential non-compliance with the Policy and reporting them to Internal Audit for examination.
Purchasing Department – Quality Department
These departments are responsible for preparing, developing, and updating this Policy.
The Purchasing and Quality Departments are responsible for reviewing the Supply Chain Management Policy in terms of its continued relevance and opportunities for improvement, implementing the Policy, and carrying out activities aimed at its development when necessary.
Legal Department
The Legal Department is responsible for ensuring that contracts concluded with our suppliers contain provisions intended to bring those contracts into compliance with this Policy.
In accordance with our Information Security Policy, confidentiality provisions are included in contracts concluded with our suppliers.
External Service Providers
Vansan aims to work with approved suppliers selected according to criteria such as financial performance, experience, and technical competence.
External service providers, including providers of support services, are expected to comply with the principles of this Policy and other relevant regulations. Business relationships with individuals and organizations that fail to comply with these requirements are terminated. External service providers are expected to communicate this Policy to relevant employees throughout their supply chains.
Information Technology
The Information Technology Department is responsible for publishing this document on the corporate portal and distributing it internally.
4. Definitions
- ISMS
- Information Security Management System
- IT
- Information Technology
- Document
- Any written text, including procedures and similar documents, in which Vansan's policies, regulations, procedures, and business processes are documented and made accessible to relevant employees.
- Document Name
- Indicates the subject to which the document relates.
- Employee
- Refers to Vansan personnel.
- Service Provider
- Refers to the personnel of companies to which Vansan provides services and/or from which Vansan receives services, including suppliers, subcontractors, and customers.
5. Implementation
Vansan is committed to conducting its activities responsibly and ethically. Within the framework of our Corporate Responsibility Approach, we undertake to uphold the principles of transparency, fairness, accountability, and responsibility in supply chain management.
We respect and support international human rights principles aimed at promoting and protecting human rights, including the United Nations Universal Declaration of Human Rights and the International Labour Organization Declaration on Fundamental Principles and Rights at Work.
Our commitment to these universal principles demonstrates our dedication to improving the workplace, protecting the environment, respecting human rights, and contributing to the development of the communities in which we operate.
In this context:
- Our suppliers must comply with legal requirements, this Policy and its associated rules, and the requirements of all other documents relating to business ethics.
- Supplier selection takes into account financial performance, experience, technical competence, and similar criteria, as well as a positive track record in these areas and evaluation results from previous years.
- For supplier selection and management, the relevant department managers at Vansan are responsible for establishing systems to prepare, manage, and monitor the approved supplier list.
- We evaluate prospective suppliers according to objective criteria when selecting business partners. At Vansan, we aim to create mutual value through our business relationships with suppliers.
- In our supply chain management processes, we take care to comply with the laws of the countries in which we operate.
- We aim to ensure that Vansan suppliers comply with applicable laws, rules, and regulations. We expect suppliers to ensure that their own suppliers and subcontractors are informed about relevant business practices. Vansan reserves the right to terminate relationships with suppliers that do not comply with these rules.
- It is extremely important that goods and services provided by our suppliers are objectively audited by qualified specialists for compliance with the Quality Management System.
- Supplier audits conducted in accordance with our Group's standards, policies, and procedures will help suppliers assess their current conditions and improve their ability to address potential problems and deficiencies proactively.
- We also aim to organize various training activities for our suppliers within the framework of this Policy and our other related documents.
The main principles observed by Vansan in its relationships with suppliers are outlined below:
5.1. Laws and Regulations
Vansan suppliers, as well as individuals and organizations with whom we conduct business or from whom we purchase goods or services, are expected to comply with all applicable laws and regulations in every country in which they operate, including those concerning commercial conduct, product quality, environmental standards, occupational health and safety, labor, and employment.
5.2. Environment
We expect Vansan suppliers to comply with all applicable local and national environmental laws and related regulations. Suppliers are expected to conduct their activities in a manner that minimizes adverse impacts on natural resources and protects the environment, customers, and employees.
5.3. Respect for Human Rights
At Vansan, we aim to work with suppliers that respect human rights, do not engage in discrimination of any kind, and provide equal opportunities to their employees.
Our suppliers must comply with applicable legislation, particularly regarding working hours and overtime. We expect our suppliers not to discriminate on the basis of race, gender, nationality, age, physical disability, association membership, pregnancy, or marital status.
5.4. Child Labor
At Vansan, we are highly sensitive to the prevention of child labor and expect the same commitment from all our suppliers. Our suppliers must not employ workers below the minimum age defined by applicable legislation.
5.5. Forced or Compulsory Labor
At Vansan, we expect that no form of forced or compulsory labor, bonded labor, compulsory military labor, or prison labor will be used, and we expect all our suppliers to demonstrate the same sensitivity to this issue.
5.6. Combating Bribery and Corruption
We expect our suppliers to maintain zero tolerance for bribery and corruption in any form and to act with due care in this regard.
5.7. Employee Health and Safety
At Vansan, we expect suppliers to provide their employees with a healthy and safe working environment. Suppliers must comply with all applicable health and safety legislation.
5.8. Intellectual Property and Confidential Information
Suppliers must respect Vansan's intellectual property rights and notify us if they become aware of any threat to and/or infringement of these rights. In this context, they must cooperate with Vansan to prevent and/or terminate any potential infringement.
Our suppliers must protect all Vansan information through appropriate security measures, including but not limited to financial statements, reports, financial and legal information, trademarks, corporate information, inventions, business information, methods, developments, patents, copyrights, commercial, financial and technical secrets, and any other information or documents, whether or not subject to legal protection, as well as all written and/or verbal commercial, financial, and technical information and documents acquired during the business relationship. Confidential information may be disclosed to workers, employees, and consultants who need to know such information for the performance of their duties only if they are informed of its confidential nature and their compliance with confidentiality obligations is ensured.